Job Role
Programme Assistant
WHAT DOES THIS JOB INVOLVE?
The Programme Assistant (PA) will work closely with our Programme Director and Head Counselors to make sure that the session runs smoothly and our students have the summer experience of a lifetime.
You will be the administrative link between Head Office and the Summer School campus, and will also liaise with the University and perform a range of general admin duties.
This is a varied and exciting role that plays a key part in the success of the programme. You could be doing anything and everything from organising venues and ordering equipment to helping at our evening programmes.
All of our summer positions are fully residential and all of our staff teams will be actively involved in the various events and activities that we put on for our students.
WHEN AND WHERE WE NEED YOU:
Yale: 9th July - 4th August 2025
REIMBURSEMENT:
Before the start of the session, we run a three-day orientation (dates are inclusive of this).
Staff members receive reimbursement after the session. Travel reimbursements and any finders’ fees are paid separately.
We provide accommodation in all locations for all staff. Meals are provided in the halls of residence once students arrive, however, staff are responsible for their meals during Orientation.
Yale: $3000 USD for the session
TRAVEL:
ISSOS will cover the majority of travel expenses to/from campus. This will be discussed at interview, as will visa requirements.
WHO CAN APPLY?
Any nationality is welcome to apply for this role as we are able to provide sponsorship through the J1 visa. Visa numbers are limited, therefore we strongly encourage US citizens and those who have the right to work in the US to apply for these roles.
ANYTHING ELSE YOU SHOULD KNOW?
- All of our staff must pass a full criminal background check*
- You must be available for an in-person training weekend in May/June 2025. Date to be confirmed.
WHAT WILL YOU GET OUT OF IT?
This is a great opportunity for anyone looking to gain more organisational experience and develop a broad range of transferable skills. You will improve your leadership and teamwork skills at the same time as having a fantastic summer experience of your own. No two days at ISSOS are the same and we are really proud of the fact that our staff team has as much fun during the summer as our students do.
Read our staff testimonials or check out our Staff FAQs
Disclaimer
*ISSOS International and ISSOS USA are committed to safeguarding and promoting the welfare of its students and expect all stakeholders to share this commitment. Successful applicants will be expected to hold a current PVG/DBS or equivalent enhanced background check/be willing to obtain one. The cost of this will be covered by the company. Employment will be subject to the company receiving two references from previous employees covering your suitability for the specific position and working with those under 18 years old.
YOUR MAIN RESPONSIBILITIES:
- Providing the administrative link between ISSOS head office and the campus management team
- Liaising with staff, students, university faculty and all other ISSOS associates in a professional manner
- Collecting and recording valuables (passports, plane tickets, etc) from students on arrival, storing them and returning them safely before they leave
- Maintaining and providing up to date information on class allocations for our Head Counselors
- Distribute and record expenses and petty cash (including student pocket money sent from parents)
WHAT SKILLS/EXPERIENCE DO YOU NEED?
- Exceptional communication skills (both written and oral)
- Strong time management and organisational skills
- Experience using a broad range of software packages
- You must be fluent in English
THE TYPE OF PERSON WE ARE LOOKING FOR:
- Understands the importance of confidentiality and acts with discretion
- Works well on their own initiative and has excellent interpersonal skills
- Is honest and reliable with strong attention to detail
